There are so many things a host has to worry about while planning an event- photography shouldn’t be one of them if you have an expert photographer!

Event photography demands a keen eye to detail. It requires an understanding of the event’s flow, and most importantly- the ability to capture the crucial moments. Events can range from anything from a corporate seminar, a conference, or keynote addresses. The goal remains the same- to create compelling images that tell the story of both the speakers and the ambience. 

In this article, let us explore the best techniques for photographing speakers and key moments during events, and how expert corporate event photographers like Dorothy Shi can elevate your experience to the next level. 

The Importance of Event Photography

When it comes to event photography, it is more than just documentation. It is a record of all the moments in an event that go in legacy. Whether it is a powerful moment of inspiration during a speech or the reaction of an engaged audience, the correct shot can evoke the entire feeling of an event, allowing it to feel relatable for days to come. To achieve this perfectly, you need to capture the essence of the speaker, the energy of the room, the vibe, and the critical moments that define the event. Here is our attempt to tell you how you can do it:

1. Know the Event’s Flow and Narrative

First things first, you have to understand that you need to know what the event is going to be like. Every event is different, and has its own unique structure. There are going to be keynote speeches, panel discussions, networking breaks, award ceremonies and more, and all of these require different approaches to be captured. 

• Research the speakers: Learn and know about who is going to be speaking and when. You should know when the significant moments are lined up because understanding the tone of the event will help you anticipate key emotional moments.

• Create a timeline: Ask the host about the event’s schedule beforehand. This will ensure that you are in the right place at the right time- whether it’s capturing a motivational, powerful quote, an applause worthy moment, or the speaker’s genuine reaction to an audience’s engagement to their speech. 

• Look for the narrative arc: You have to pay attention always! If you miss a moment, it isn’t coming back. So follow the tension, and climax. 

2. Get the Best Angle for Speakers

Needless to say, a speaker’s impact is largely determined by how they are presented to the crowd. For dynamic and stunning photos, it is crucial to capture them from the best angles. 

• Eye-level shots: When you take a shot from eye-level with the speaker, you get an image that makes the viewer feel relatable to it. It feels as if the viewer is reliving the speech, or if they haven’t heard it, it makes them feel like they were at the event. 

• Wide-angle shots: Capture wide angle shots that capture not only the speaker but also the audience. These shots help the viewer scale the event and the vibe of the crowd. 

• Over-the-shoulder shots: These shots give the audience perspective, showing what the speaker sees as they engage with the crowd. These types of images can offer an intimate insight into the event.

• Close-ups for emotion: Close-up shots of the speaker’s face capture the nuances of emotion—whether it’s a moment of inspiration, humor, or seriousness. These images often convey the impact of their words more strongly than wide shots.

3. Leverage Natural and Artificial Light

When it comes to mastering corporate event photography, you have to understand that lighting is crucial. Lighting, in many events, changes throughout the day. From bright stages to dim networking areas or banquet halls, an expert corporate event photographer will know how to navigate these varying conditions. 

• Know your lighting: You should try to use the available light to your advantage. When you are capturing a conference setting, the lighting is designed to spotlight the speaker. In these cases, you should avoid using flash as it can create harsh contrasts. Instead, you should rely on the lighting that is set on the stage and set your camera accordingly. 

• Adjust to ambient light: If you are photographing large scale events that go on for a full day, you may find that the lighting in the room changes as the day progresses. In this case, check your white balance and ISO settings to adapt to shifting conditions.

• Use bounce flash: Sometimes the room might be poorly lit, and in this scenario you should use a bounce flash technique. This diffuses the light and reduces the harshness, creating a more flattering result. A soft, indirect flash will prevent unwanted shadows and ensure that the subject is evenly lit without overexposing the surroundings.

4. Capture Audience Reactions and Engagement

While the speakers are of prime importance, do not forget an event means nothing without its audience. Capture the audience’s reactions carefully as genuine reactions make for the best shots. 

• Look for emotional reactions: Whether it is a laugh, happy tears, a moment of deep thought or applause, all these reactions have to be documented in corporate event photography sessions. Stay alert and be ready to capture the energy in the room as it unfolds. 

• Wide shots of the crowd: As mentioned earlier, you should use wide shots that showcase the entire room. This helps offer contact and help convey how the speaker’s message is being received.

• Group shots: Group shots reflect the credibility of the event. You can capture like minded people engaged in conversations, networking, and more. This shows the overall success and engagement of the event. 

5. Tell a Story with Your Composition

Event photography is all about storytelling. An expert corporate event photographer will want to document it in a way that allows people to relive it through your images.

• Rule of thirds: One of the basic principles of composition is the rule of thirds. Placing the speaker or key moment off-center while maintaining balance in the background creates an aesthetically pleasing and dynamic photograph.

• Framing: Pay attention to how elements in the room can frame your subject. For example, doorways, windows, and other objects can create a natural frame for a speaker, emphasizing them in the shot.

• Include environmental context: While focusing on the speaker or the moment, consider the environment. Whether it’s a branded banner, an audience in awe, or the podium, these elements give the image more depth and context, reinforcing the event’s atmosphere.

6. Post-Processing to Enhance the Story

When you are done capturing the key moments and the event is successful, then comes the major task of editing. The post production process or editing is a crucial part and enhances the mood of event photos. While raw images are useful, post-processing helps bring out the vibrancy of the scene and ensures the photos align with the tone of the event.

• Correct exposure and color balance: Always adjust the exposure and color balance to create a consistent look throughout the event photos. It’s essential to make sure your final images feel cohesive, especially if they’ll be used in promotional material.

• Crop and straighten: Ensure that the composition remains tight. Cropping can help remove distractions and focus attention on the key elements of the photo.

Dorothy Shi: Elevating Your Event Photography Experience

While almost anyone can snap a photo at an event, capturing the true essence and energy of a speaker or key moment takes a trained eye and expertise. Dorothy Shi is a seasoned event photographer in NYC with a  whopping experience of 25 years covering corporate events, and many other forms of photography. She knows how to seamlessly blend technical skill with a deep understanding of storytelling. 

From expertly timed shots of speakers to candid audience reactions, Dorothy has the experience and intuition to deliver powerful photographs that elevate your brand and capture the heart of your event. Her attention to detail, creative compositions, and proficiency with lighting ensure your event is captured in the most dynamic and engaging way possible.

If you are looking for a corporate event photographer in NYC, you should definitely think about Dorothy Shi. Explore her portfolio and book a session today! 

Final Thoughts

When it comes to event photography, you should know it is an intricate blend of skill and vision. By carefully understanding the event of the flow, capturing crucial moments, and using the correct settings, composition and techniques, you can ensure that your photographs tell the story in a way that resonates. And when you enlist the help of professionals like Dorothy Shi, you can elevate your event photography, leaving you with images that reflect the full impact and energy of your event.